Privacy Notice
This privacy notice is provided by the National Giving Team to explain what to expect when we collect and process your personal information in accordance with the UK GDPR.
Data controller(s)
The data controller is:
- Church of England Central Services,
Church House
Great Smith Street
London
SW1P 3AZ
For further information on Church of England Central Services please go to:
[https://www.churchofengland.org/about/leadership-and-governance/national-church-institutions]
1. Why we collect and use your personal data
Personal information is collected for the following purpose/s:
- To allow us to manage the application process for receiving a Give to Go Green grant.
- Your data will be collected on a Microsoft Form hosted on the NCIs network. The Giving Advisor/s/Diocesan Net Zero Carbon Officer for your diocese has access to the responses where the personal data is stored. This is so the diocese can see in real time which churches have applied to date and contact applicants to resolve any queries about their application. The form will close and the project team (formed of the diocesan Giving Advisor/s and members of the National Giving Team) will then meet together to determine the successful/unsuccessful applicants.
- To contact representatives from churches participating in the project with details of training events, information about the grant they are receiving and other information about the project, including how to fundraise effectively.
2. The lawful basis for using your information
We collect and use personal data under the following lawful bases:
Personal data
- Legitimate Interest
Legitimate Interests Assessment
Because we consider that we have a legitimate interest in processing your personal data, we have undertaken a Legitimate Interests Assessment which sets out why we consider such processing is justified.
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We have a specific purpose with a defined benefit |
The processing of personal data is an essential part of considering applications from churches for Give To Go Green project and communicating with applicants about whether or not they have been successful. We will communicate with successful project participants during the course of the project. This will include providing information to training events and providing information about fundraising. |
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The processing is necessary to achieve the defined benefit. |
Information about the project cannot be relayed to applicants and participants without processing their personal data in order to communicate by email, phone or in writing. |
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The purpose is balanced against, and does not override, the interests, rights and freedoms of data subjects. |
We cannot consider an application for a grant, nor invite participants to training or events without processing their data. Data subjects wish to take part in the project, and is therefore in their interests that we have their details. The processing of this data does not pose significant risks to data subjects,. |
For a copy of the full Legitimate Interests Assessment, please contact Grace Emmett whose contact details are set out in section 7 below.
3. Who we collect from or share your information with:
We collected your information from:
- You directly
We share your information with:
- The Giving Advisor and Diocesan Environment Officer/NetZero Carbon Officer in the diocese in which your church is located
4. How long do we keep your information?
We will keep your data for 6 years after the project has ended. Your data will be stored on the NCIs secure network.
5. Your rights
You have the following rights regarding your personal data:
- The right to be informed about any data we hold about you;
- The right to request a copy of your personal data which we hold about you;
- The right to withdraw your consent at any time (if applicable);
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for us to retain such data;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of your personal data (if applicable);
- The right to obtain and reuse your personal data to move, copy or transfer it from one IT system to another (if applicable).
To exercise these rights, please contact the Data Protection Team using the contact information provided below. The NCIs Individual Rights Policy is available on request.
6. Complaints or concerns
If you have any queries regarding this processing activity, please contact, in the first instance, Helen Simpkiss by email at This email address is being protected from spambots. You need JavaScript enabled to view it..
If you have any concerns or queries about how the National Giving Team handle your personal data, please contact the Data Protection Officer at:
This email address is being protected from spambots. You need JavaScript enabled to view it.
or online at: National Church Institutions data protection | The Church of England or Tel: 020 7898 1114.
You have the right to make a complaint at any time to the Information Commissioner online at: Your personal information concerns | ICO, or by phone on 0303 123 1113 (local rate).
