Keep visitors to church buildings safe with our registration service

Do you need a safe and accurate system to ensure that all visitors to your church, including staff, volunteers and clergy, have been registered to support NHS Test and Trace?

We have collaborated with tracking specialists Promotigo to offer you a specially discounted service that will keep a register of your visitors. The service is quick and simple to set up, and takes away all the hassle of managing the personal data, including the requirement to delete it after 21 days, and following up on Covid positive cases, by acting as data controller.

What is Guest Visit?

Guest Visit is a tracking service that uses QR code technology to sign-in your visitors. Visitors to your church building scan your unique QR code on their smart phone or tablet, which will open a form on their device, they fill in the form and submit it, which then registers them onto a database.

This service does require a mobile phone signal or access to the internet.

The NHS will alert the church if a visitor has been registered as testing positive for Covid-19. Guest Visit can then be requested to supply the data required by NHS Test and Trace, of those who may have come into contact with that visitor at your church.

How does a visitor sign in?

1. Scan the QR code

Visitors check-in by scanning the QR code or following the URL.

2: Sign in

Once the visitor has scanned the QR code or clicked on the URL, a sign-in form will open on their device. They will need to fill in their details, first name and surname, email address and phone number. Visitors data will be stored for a maximum of 21 days before being erased.

3. Confirmation

Visitors will receive an email confirming their sign-in. It will contain information on:

- how long their data will be kept for

- a link to the data privacy policy

- a link to click on to register their departure time

How do I get the service?

To get Guest Visit for your church, simply click on the button below, you will need to sign in or register to view the button.

Further information

What is a QR code?

QR codes (Quick Response codes) are images that, when scanned on a phone or tablet, take a person directly to a specific website page. Read further guidance on QR codes here.

What is Test and Trace?

'NHS Test and Trace is a key part of the country’s ongoing COVID-19 response. If we can rapidly detect people who have recently come into close contact with a new COVID-19 case, we can take swift action to minimise transmission of the virus. This is important as lockdown measures are eased and will help us return to a more normal way of life and reduce the risk of needing local lockdowns in the future.' 

Read the full advice from the government here

What is the current Test and Trace guidance for churches?

Please read the current test and trace for churches guidance below:

Why is it important to register visitors?

In order to reopen your church safely it is necessary to ensure you have a system in place to track your visitors in accordance with the government’s COVID-19 guidelines.

What are the benefits of this service?

The Guest Visit solution is a reliable and effective way of tracking your visitors, it:

- takes away all the hassle of managing personal data

- is contactless

- manages the data for you, acting as the data controller

- will take the necessary steps if one of your visitors is registered as having Covid-19, including notifying the visitors who were in your church the same day as the Covid positive visitor.

- has a function to allow for up to 10 sub-venues at your church to have a sign in, for example a refectory or church hall.

What do I need to use the service?

You will need to print off the QR code so that you can display it clearly in your church. The service needs the internet to work, so you must have either WiFi or a 3G/4G at your church and buildings. Visitors will need to use a smart phone, tablet or a computer if they decide to sign-in using the URL instead of the QR code.

Read the How to Set-Up Guide here.

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